3577 Terrace Road
Cortland, NY 13045
607-756-6091






Town Clerk

Karen Q. Snyder, RMC
Phone: (607) 756-5725
Address: 3577 Terrace Road, Cortland, NY 13045
Email:   This email address is being protected from spambots. You need JavaScript enabled to view it.  
Term of office 01/01/2016 - 12/31/2017

Karen's Staff:

Chavonne LaPlant, Deputy Town Clerk, Deputy Tax Collector

Patty Romer, Deputy Town Clerk, Deputy Registrar

Bridget L. Yaple, Deputy Town Clerk

 

WHAT IS A TOWN CLERK?

The office of Town Clerk is historical in its traditions, having served as a direct link between the residents and their local government.  While Town Clerks are generally credited with issuing licenses, that is only a small part of this complex job. Law mandates many duties, but many more go well beyond those mandates as Town Clerks serve as a major source of information to all.

A TOWN CLERK IS A PUBLIC RELATIONS OFFICER.
They must be dedicated to the community, informative, patient, cheerful and compassionate, possess the ability to listen and advise, be receptive to new ideas, and able to maintain a sense of humor while performing duties in a professional manner. A Town Clerk is generally considered the center of local government; this office conveys a lasting impression of the community to all who enter.

A TOWN CLERK IS A RECORDING SECRETARY.
They are authors to minute books, the only official record of the activities of Town government. The resulting volumes are retained permanently for legal and historic purposes. Few individuals are entrusted with a responsibility of this magnitude.

A TOWN CLERK IS A RECORDS MANAGEMENT OFFICER.
This individual is the custodian of all Town records, responsible for active files, storage and disposition of inactive records and the careful maintenance of archival material.  

As administer of the Freedom of Information Law this guarantees your right to know the workings of government.

A TOWN CLERK IS A FILING OFFICER.
This individual maintains records of adopted Town Ordinances and local Laws, Town Oath of Office, resignations, petitions, proof of publications, annual budgets, assessment rolls, fiscal reports, notices of lien, bonds/notes registers, zoning ordinances and maps.  A public signboard is maintained by the Town Clerk along with advertisement and receives bids for purchasing of Town materials.  Burial permits from cemeteries located within the Town are also filed with the Town Clerk.

A TOWN CLERK IS A LICENSING OFFICER.
A Town Clerk issues State licenses/permits, including marriage, dog, conservation (hunting and fishing), going out of business, bingo and handicapped parking, along with Town licenses/permits mandated by Local Law.

A TOWN CLERK IS AN ELECTION COORDINATOR.
In accordance with Federal and State regulations, the Town Clerk becomes the coordinator for Primary and General Elections, advising the State of vacancies for elections, overseeing polling places and equipment and elections inspectors.  In addition the Town Clerk oversees special Town elections, permissive and mandatory referendums and Town acquisition of property.  The Office of the Town Clerk serves as the source for voter registration forms and absentee ballot applications.

A TOWN CLERK IS A CASH CONTROL OFFICER.
They are responsible for numerous duties relating to billing, and the collection and disbursement of funds. All incoming cash is recorded and disbursed to the State, County and local fiscal officers.  The Town Clerk also contributes to Town and departmental budget preparation, management of petty cash, general purchasing, and assisting with State and internal audits.

A TOWN CLERK IS THE REGISTRAR OF VITAL STATISTICS.
Often the Town Board appoints their Town Clerk as Town Registrar. A Town Registrar becomes the keeper of all birth and death records within that Town. They issue birth and death certificates, burial permits, as well as conducting genealogical searches.

As your Town Clerk for the Town of Cortlandville I personally invite you to visit my office and meet my staff, to answer any of your questions and to introduce you to the functions we maintain on a daily basis. We are your Doorway to Local Government.

 

Respectfully,
Karen Q. Snyder, RMC
Town Clerk/Tax Collector


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